ADMISSIONS AND RECORDS OFFICE

Services

1.  Release of Student's Records

Collin will release information from a student's educational record only with prior written consent of the student. See FERPA. Exceptions to right to consent are published in the college catalog.

2.  Verification of Enrollment

Students requesting enrollment verifications for insurance or other purposes should fill out the Request for Verification of Enrollment form at any of our Admissions and Records offices.

Verifications of enrollment cannot be certified until after the census date for each term. Student classification is based on the student's status at the time of request.  Each change in status will be reflected on the form with beginning date, ending date, number of hours and status.   

3.   National Student Clearinghouse
      Student Self-Service Enrollment Verification (online)

This program allows students the ability and ease to instantly obtain an enrollment verification from the National Student Clearinghouse.

Students can achieve the following:

        Print a certificate of enrollment that can be forwarded to a health insurer, housing provider, credit issuer, employment agency, or other student services providers.

        View enrollment information that may have been provided to a student service provider.

        View electronic notifications and deferment forms that have been sent to lenders, service providers, and guarantors.

        View a list of their lenders and link to real-time student loan information detail, such as outstanding principal balance and the next payment due date that some lenders provide.

Students requesting enrollment verifications for student loan deferments, please visit Collin's Webline (beginning in Fall 2008: CougarWeb) and login under Student Services to request an online verification.  Password is required.    

4.   Change of Name/Change of Address/Change of Social Security Number

Changes of name, address, social security numbers, etc., must be reported promptly to the Admissions and Records Office. A copy of your social security card is required to change your name or social security number. This enables students to receive registration and other information from college departments and programs.

Changes of address affecting residency classification should be promptly reported, along with documentation of current address.

Name and social security number changes require photocopies of the student's valid driver's license and/or social security card.

Contact the Admissions and Records Office for further information.  See also Master Record Change form.

5.   Request for Degree Plan/Certificate/Change of Major

A Degree Plan can be completed when:

    student is currently admitted to Collin
    all official transcripts from each college attended are on file
    student specifies the catalog year for the degree requested

Request for Degree Plan form (pdf version - 2 pages).   Please print, complete form and fax to 972.377.1723 (Preston Ridge Campus).

See also Graduation.

6.   Petition for Degree/Certificate

Students may fill out a Petition for Degree/Certificate form  in any of our Admissions and Records offices.    Please print, complete form and fax to 972.377.1723 (Preston Ridge Campus). For additional information, see Graduation.

7.   Class Schedule Printout

Students needing a printout of their schedule of classes should bring a photo ID to the Admissions and Records Office.  Written authorization by the student must be provided to release a class schedule to another person.

8.  Personal Identification Number (PIN) for Summer 2008 only

The PIN issued will give students access to the online system for registration. Effective August 5, 2004,  PINs issued to students are valid for one time only. Students are required to change the number the first time it is used to a 6-digit number (no letters). Once the number is changed, the ARO will no longer be able to release a PIN if the student forgets or loses the PIN. 

Students who  lose or forget the PIN they choose will be  required to visit any of our campuses and provide a photo ID (Texas driver's license or student ID) and get a new assigned PIN that will still be valid for one time only.

Students can also request their PINs by email.  Requests should be sent to: cougarweb@ccccd.edu. Requests should include full legal name, date of birth, and an email address that must resemble the student's name.

The Admissions and Records Office (ARO) is responsible for protecting student's records. Therefore,  ARO will not issue PIN numbers by telephone or fax.

9.    CougarWeb Password (beginning Fall 2008)

CougarWeb is the new portal for students beginning with Fall 2008 registration.

Current students will sign on using their current CourgarWeb ID (which is the first part of their Cougar email address i.e. jsmith138). The password is the last six digits of the Campus Wide ID (CWID).

New students to Collin will automatically get an email from ARO that provides the following information:
    CougarWeb username
    CougarWeb password
    CougarMail address
    CWID

When logged into CougarWeb for the first time, the student will be asked to create a new password along with challenge questions used to help retrieve a new password should it be forgotten at a later date.

10.  Senior Citizen's Waiver 

Students age 55 and over (as of first class day) who are Texas residents are eligible for lower tuition rates. Proof of date of birth is required.  Contact the Admissions and Records Office to obtain the waiver. See Directory.

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Copyright © 2006 Collin County Community College District.  All Rights Reserved.  Last revised by  Lillian Meason, June 2008.